Shunpike: The Business of Art

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FINANCIAL ADMINISTRATOR

Shunpike seeks to employ a Financial Administrator on a permanent part-time basis.

Shunpike Financial Administrator Job Description (PDF)

ABOUT SHUNPIKE:  Founded in 2001, Shunpike is a non-profit organization that provides independent, Washington-based artists with the services, resources, and opportunities they need to forge their own paths to sustainable success. Shunpike’s fiscal sponsorship services and capacity-building initiatives strengthen the independent arts sector and its Storefronts program activates neighborhoods and streets by matching artists and pop-up creative enterprises with vacant retail space. Shunpike operates from a small office in Pioneer Square, downtown Seattle.

SUMMARY OF THE POSITION:  Working as part of a small but fast-paced team, the part-time Financial Administrator is the key resource for financial and managerial accounting expertise, including: bookkeeping, payroll, accounts payable and receivable, cash management, fiscal compliance and financial reporting.  The Financial Administrator must be able to evaluate financial implications and communicate findings to the Executive Director and the Board in a clear and transparent manner.  This position reports directly to the Executive Director.

RESPONSIBILITIES:

  • Develop and maintain knowledge about programs and services provided by Shunpike.
  • Manage multiple and diverse fund centers for arts groups.
  • Reconcile funds for fiscally sponsored arts groups.
  • Perform general ledger journal entries, reconciliations, disbursements, tax payments, depreciation, and other financial management tasks, including but not limited to the following:
  • Create and maintain accounts
  • Create and distribute invoices
  • Record and reconcile payments
  • Receipt checks, grants and other awards
  • Record payroll and payroll tax journal entries
  • Reconcile balance sheet and income/expense accounts
  • Manage accounts payable and receivable, including credit card processing, cash receipts and weekly cash disbursements, making and recording bank deposits
  • Review documentation for accuracy and enter all invoices, credit memos, employee reimbursements, and month-end journal entries
  • Facilitate monthly credit card reporting process, review documentation, and enter credit card transactions into accounting system
  • Maintain grants schedule for tracking restricted and unrestricted funds by period
  • Maintain Master Vendor List in preparation of Form 1099 reporting
  • Perform month and year-end closings and preparation of all financial reports
  • Prepare, analyze and generate accurate and timely reports on financial status), including financial statements for month-end, quarter-end and year-end with notes (Statement of Financial Position; Statement of Activities; Statement of Cash Flows; Schedule of Functional Expenses; Schedule of Program Revenues and Operating Expenses), and other reports requested by the Board and/or Finance Committee.
  • Act as liaison with Auditor to ensure responsive and satisfactory auditing process and results by maintaining records and gathering/providing documentation required for annual financial audit.
  • Take primary responsibility for financial systems in use to ensure that data is managed effectively and within appropriate controls and regulations.
  • Work in collaboration with colleagues to develop processes and practices that support effective financial management.
  • Create and maintain vendor files and designated financial files for all confidential records.
  • Exercise discretion in all information related to business operations.
  • Other related duties, as assigned.

QUALIFICATIONS:

  • Bachelor’s degree with a concentration in accounting, finance or business administration or a directly related field.
  • Minimum of 3 years’ hands-on, full-cycle accounting experience, which includes reconciliations, general ledger maintenance, accounts payable and receivable, and payroll.
  • Experience and basic knowledge of GAAP; nonprofit accounting experience preferred
  • Experience in nonprofits or small businesses is preferred.
  • Strong proficiency with technology, including MS Excel and financial management software. Experience with Abila MIP Fund Accounting software is preferred.
  • Strong organizational, analytical and detail skills, with attention to accuracy and deadlines.
  • Outstanding written and verbal communication skills, especially the ability to explain complex information clearly and simply.
  • Ability to work in an open and collaborative work environment.
  • Persistent follow through and resolution of problems.
  • Adaptable and composed when faced with changing needs and priorities.

QUALITIES:  Shunpike operates out of a small, open-plan office, situated within a much larger co-working space. The preferred candidate will have the ability to work collaboratively as part of a small team, whilst also being able to manage their work idependently.  Shunpike places high value on the following qualities:

  • Being a good listener and communicator
  • Having a sense of humor
  • Being adaptable, flexible and resilient in the face of change
  • Being tenancious and persistent when faced with a challenge
  • Dedicated to professionalism and high quality service provision
  • Friendly and patient (with colleagues and clients)
  • Calm under pressure

POSITION SCHEDULE:  This part-time position is scheduled for:

  • 2 days (16 hours) per week (Tuesdays and Thursdays)
  • 3 – 4 days (24 – 32 hours) one week per month for end-of-month reconciliation process (additional day/s flexible).

During the initial training and transition period, it is anticipated that hours will be 24 hours per week.

REMUNERATION:  Pay rate is $24/hour and PTO applies to this position on a pro-rata basis. No other employee benefits are offered.

EMPLOYMENT POLICIES:  Shunpike is an equal opportunity employer.Applications are encouraged from people of diverse cultural backgrounds and people living with a disaibility.

DISCLAIMER:  The statements contained in this job description are not necessarily all-inclusive; additional responsibilities may be assigned and requirements may vary from time to time.

APPLICATION PROCESS:  Interested applicants should write an application, comprising:

  • A cover letter (outlining your suitability for this position and responding to the responsibilities and qualifications listed above)
  • Resume
  • Contact details for two references

Please email your application to Katy Hannigan, Office & Administrative Coordinator at: katy@shunpike.org.

Applications will be reviewed as received and the position will remain open until filled.

Internship Opportunities

Shunpike has all sorts of opportunities for those that would like to learn more about working in arts administration in a fast-paced nonprofit organization.

Shunpike has worked with graduate and undergraduate interns, as well as those not currently in a degree program. All should feel welcome to apply!

To apply, send a cover letter with your specific proposal and a recent resume to programs[at]shunpike.org.

“Interning at Shunpike was a great experience for me from the start. The knowledgeable staff created an office environment that is both productive and fun. Each member of the team believes in Shunpike’s mission and works tirelessly to achieve it. And, because the office is smaller, everyone has a chance to contribute and be a part of the team. I would definitely recommend this internship to anyone interested in non-profit arts administration. There’s no better place to learn.”

- Erika Manderscheid, Duke University graduate